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House of Assembly - Fifty-Fifth Parliament, First Session (55-1)
2025-04-29 Daily Xml
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Auditor-General's Report

In reply to Mr TELFER (Flinders) (29 October 2024).

The Hon. S.C. MULLIGHAN (Lee—Treasurer, Minister for Defence and Space Industries, Minister for Police): I have been advised:

That as part of the payroll audit, different samples of 19 transactions were reviewed for new starters, employee transfers and pay increments respectively, to find evidence of quality checks and/or supporting documentation.

Shared Services SA acknowledges that some records were not maintained and filed consistently during 2023-24. This was primarily due to payroll staff relocating between floors and associated building works, which impacted regular filing activities, and the timely location of records requested during the audit.

Applicable payroll team members have been reminded of their responsibility to ensure that all required supporting documentation and quality assurance checks are actioned and filed appropriately.

An improvement to the employee transfer process has also been introduced to streamline the workflow of documentation between the payroll processing teams and quality assurance team. This should reduce the risk of incomplete employee transfer documentation and associated checking moving forward.

Additionally, Shared Services SA is currently exploring longer-term options to implement an electronic workflow and records storage solution. Implementation of an appropriate solution would significantly improve accessibility to, and the correct storage of, payroll transaction supporting documentation and quality-checking details.

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