TAFE SA

In reply to the Hon. A.L. McLACHLAN (2 December 2015).

The Hon. I.K. HUNTER (Minister for Sustainability, Environment and Conservation, Minister for Water and the River Murray, Minister for Climate Change):

1. A communique was distributed to all staff on 29 August 2015 reinforcing their obligations with respect to the use of purchase cards and their requirement to comply with policy.

2. Existing control processes include:

supervisors independently authorising cardholder's monthly credit card statements to ensure compliance to policy

individual and monthly transaction limits are assigned to each credit card at the time of issue in line with the officer's financial delegation;

the Business Unit Compliance Program, established by the Manager, Internal Audit & Risk, TAFE SA tests a random sample of credit card statements and transactions of cardholders;

the Department of Treasury and Finance produce a monthly exception report for all public sector agencies (including TAFE SA) detailing 'unusual' credit card transactions. TAFE SA is required to sign off that each transaction is a legitimate business expense; and

Shared Services perform their own checks on credit card transactions, with particular focus on 'split payments'.